Privacy notice
This privacy notice sets out the ways in which the UKRI AI Centre for Doctoral Training in Safe Artificial Intelligence Systems (SAINTS), at the University of York, gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).
Subscribing to our mailing list
When registering to join the mailing list you will be asked to provide your name, email address and department/organisation.
The information provided will be used by the AI Centre for Doctoral Training in Safe AI Systems (SAINTS), University of York, to send you a weekly emails about relevant upcoming events and workshops, funding and job opportunities, and news and publications. We will also send a quarterly newsletter with updates about SAINTS research and news. Occasionally we may also send you SAITNS event invitations and seasonal messages.
The information will be collected via Google forms and in addition, we use mailjet to hold and manage data, including to send emails to you. Mailjet is not allowed to use your data for their own reasons.
You are free to change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us directly at saints-cdt@york.ac.uk.
Your data will not be shared or used for any additional purpose. Your data is always held securely. Access to subscriber information is strictly controlled and the Mailjet account can only be accessed by people who need to do their job – it is only made visible to members of staff who have a reason to work with it. We may download the mailing list occasionally to assess our audience demographics. This will be stored in the AI Centre for Doctoral Training in Safe Artificial INtelligence Systems (SAINTS) Drive which is only accessible to those who need the information to do their job.
Booking tickets on Eventbrite
When registering for a ticket you will be asked to provide your name, email address and organisation/department. We may also enquire about your travel arrangements and dietary requirements if parking and food is being organised by SAINTS.
The information provided will be used by the AI Centre for Doctoral Training in Safe Artificial INtelligence Systems (SAINTS), University of York, to issue your ticket. We also use the information to manage the event you have registered for, e.g. to produce an attendance list, to book catering/travel arrangements, to email you important information about the events you have booked or to tell you about any changes.
SAINTS uses Eventbrite (a third-party) for ticketing. Please note that Eventbrite is a third-party service that is not owned or managed by SAINTS or the University of York. You should review Eventbrite’s terms and conditions and privacy policy as we do not accept any responsibility or liability for the policies:
At the time of booking all users of Eventbrite must confirm that they accept the Eventbrite terms and conditions and Privacy Policy. Additionally, they must agree to their details being shared with the Event Organiser (AI Centre for Doctoral Training in Safe Artificial INtelligence Systems (SAINTS). Customers who do not agree to the terms are advised not to proceed with their booking. If you wish to attend one of our events but do not wish to use Eventbrite to book a place, please contact us at saints-cdt@york.ac.uk.
Your data will not be shared or used for any additional purpose. Your data is always held securely. Access to customer information is strictly controlled and the Eventbrite account can only be accessed by people who need to do their job – it is only made visible to members of staff who have a reason to work with it. We may download an attendee list to assess our audience demographics. This will be stored in the AI Centre for Doctoral Training in Safe Artificial INtelligence Systems (SAINTS) University Drive which is only accessible to those who need the information to do their job.
Event feedback form
You may receive a feedback form from us, either at an event as a hard copy, or via Google Forms to enquire about your experience during the event.
The information provided will be used by the AI Centre for Doctoral Training in Safe Artificial Intelligence Systems (SAINTS), University of York to evaluate the success of the event, identify potential future events and to see how SAINTS can support you going forward (if applicable).
Completing the feedback form is optional and you can choose if you wish to remain anonymous. Event attendees are contacted by email and in the message we explain the reason for the survey and at the event we will explain the survey in more detail.
Your comments may be shared with the SAINTS management team, SAINTS Steering Committee and External Advisory Board as part of SAINTS’ annual strategy review.
Your data is always held securely. The information you provide will be stored in the Google Form and on the SAINTS drive, which is only accessible to those who need the information to do their job – it is only made visible to members of staff who have a reason to work with it. The hard copy forms will be kept in a locked room and will be transferred to the SAINTS drive and then destroyed.